Custom Software Case Study

PaySuiteTT Payroll and Finance Workspace

PaySuiteTT is a role-based business operations app for Trinidad and Tobago teams, bringing payroll, accounting, sales, compliance, projects, time tracking, and reporting into one secure workspace.

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Payroll, invoicing & VAT · Trinidad and TobagoLive product · paysuitett.com

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PaySuiteTT Payroll and Finance Workspace project preview — Finance overview in the Accounting workspace, shown with a sample company. Open full-size screenshot

Project scope at a glance

Role-based workspaces: Sales, Accounting, Manager, Employee

Pay cycles, from weekly to monthly

Statutory outputs: PAYE, NIS, Health Surcharge, NI184/NI187, TD4, VAT

Inside the work

PaySuiteTT dashboard showing invoiced, collected and owed totals with monthly invoicing and collection charts — Dashboard: what was invoiced, collected and still owed, month by month.

PaySuiteTT pay run for January 2026 with compute, approve, finalize and mark paid steps complete and gross, deductions and net pay totals — A completed monthly pay run: computed, approved, finalized and paid, with PAYE, NIS and health surcharge deducted.

PaySuiteTT payroll summary report with gross payroll, overtime, employee NIS, health surcharge and PAYE totals — Payroll summary: gross pay and every statutory deduction for the selected period.

PaySuiteTT sales invoices filtered to unpaid, showing posted and overdue invoices with balances owed — Sales invoices filtered to what customers still owe, with overdue invoices flagged.

PaySuiteTT VAT summary with VAT output, input and due totals and the transactions behind them — VAT summary: output, input and VAT due, with every transaction behind the figures.

The Challenge

What needed to be cleaned up

Trinidad and Tobago businesses typically run payroll in one tool, invoices in another, and VAT and the books in spreadsheets. Payroll also has to produce local statutory output (PAYE, NIS and Health Surcharge deductions, NI184/NI187 forms and TD4s), so every hand-off between tools is another place for figures to drift.

Outcomes & Impact

Payroll, invoicing, VAT records, accounting and time tracking run from one set of records
Payslips, NI184/NI187 forms, TD4s and VAT figures come straight from pay runs and invoices
Each team works in its own workspace without seeing unrelated modules
Live at paysuitett.com, piloted with a local outsourcing firm

Our Solution

What IllusionX Media built

Pay runs move through compute, approve, finalize and mark-paid steps for weekly, fortnightly, semi-monthly or monthly cycles, calculating PAYE, NIS and Health Surcharge and producing payslips and NI184/NI187 forms from the same run.
Sales invoicing with 12.5% VAT, unpaid and overdue tracking, and a VAT summary built from every posted invoice and bill.
A general ledger fed by payroll, sales and purchases, with profit and loss, balance sheet, trial balance and accounting periods.
Four workspaces (Sales, Accounting, Manager and Employee) so each person sees only their tools, with employees getting payslips, leave and time tracking, plus a Windows and macOS time tracker and an Android app.

IXM project summary

PaySuiteTT gives a Trinidad and Tobago business one place to pay staff, bill customers and keep VAT-ready books, with the statutory paperwork produced from the same records.

Tech Stack

Tools and systems involved

Next.jsTypeScriptSupabase (Postgres, Auth, Storage)Row-level securityTauri desktop trackerCapacitor Android appPlaywrightVitest

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